Administrative Assistant
At Trane Technologies® we Challenge Possible. Our brands – including Trane® and Thermo King® - create access to cooling and comfort in buildings and homes, transport and protect food and perishables, connect customers to elevated performance with less environmental impact, dramatically reduce energy demands and carbon emissions, and innovate with a better world in mind. We boldly challenge what’s possible for a sustainable world.
We are hiring for a self- starting and outgoing Administrative Assistant for our Minneapolis office! The Administrative Assistant responsibilities include providing administrative support to ensure efficient operation of the office, welcoming visitors and directing them appropriately, managing incoming telephone calls, assisting to maintaining security and upkeep of SharePoint telecommunications system. The Administrative Assistance is responsible for confidential and time sensitive material, ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Core Job Responsibilities (others may be added):
-
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
-
Directs visitors by maintaining employee and department directories; giving instructions.
-
Maintains security by following procedures; monitoring logbook; issuing visitor badges.
-
Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
-
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
-
Maintains company communications web page, Climate Zone App and monitors.
-
Coordinates company blood drives, safety shoe/ glass programs, along with other special supplier visits .
-
Contributes to Team Konnect, United Way & Health Wellness Team efforts by creating event communications and participation.
-
Supports physical inventory with data entry and catering support.
-
Enter purchase orders and resolve invoices in Coupa for EHS and Facilities.
-
Support Daily DC Ops report metrics.
-
Provide catering support for skip level, birthday lunches, holiday celebrations or other special events.
-
Support HR with hiring efforts as needed.
Minimum Qualifications:
-
High school diploma or equivalent
-
Minimum two years’ relevant experience
-
Proficient with Microsoft Office
Key Competencies:
Telephone Skills, Verbal & Written Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure
We offer competitive compensation and comprehensive benefits and programs that help our employees thrive in both their professional and personal lives. We are proud of our winning culture which is inclusive and respectful at its core. We share passion for serving customers, caring for others, and boldly challenging what’s possible for a sustainable world.
We are committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.